A well-organized collection is easier to care for, track, and enjoy. Start with a simple catalog system—preferably a spreadsheet or lightweight database—where each doll has a unique identifier. Include fields for model type, material, height, weight, date acquired, purchase price (if you track value), maintenance notes, and any custom modifications. Attach or link high-resolution photos for quick visual reference. Tag items by material (silicone, TPE), skin tone, limitations, and any wear or damage. A separate maintenance log helps you schedule cleaning, repairs, and part replacements, with dates and outcomes. Consider creating a digital folder structure: one folder for photos, one for manuals or documentation, and one for receipts or provenance. For easy retrieval, add consistent naming conventions and use filters to sort by material, condition, or acquisition date. Back up your catalog regularly and consider offline copies of important documents. Maintain a simple inventory policy that you update after every session, cleaning, or modification. Finally, protect sensitive information by restricting access to the catalog if it includes personal data or private photos. Regular audits keep the collection accurate and easy to manage, freeing you to focus on care and photography.
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